Privacy Policy

LAST UPDATED. 1 February 2021

Introduction

Thank you for choosing to be part of our community at Oil & Protein Seeds Development Trust (OPDT) and the Oilseeds Advisory Committee (OAC) ("we"). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at info@opot.co.za.

When you visit our website https://opot.co.za/ ("Site") and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the most transparent way possible what information we collect, how we use it and what rights you have about it. We hope you take some time to read through it carefully, as it is crucial. If there are any terms in this privacy policy that you do not agree with, please discontinue the use of our site and our services.

This privacy policy applies to all information collected through our website, Facebook page and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the "Sites").

PLEASE READ THIS PRIVACY POLICY CAREFULLY AS IT WILL HELP YOU MAKE INFORMED DECISIONS ABOUT SHARING YOUR PERSONAL INFORMATION WITH US.

What information do we collect?

Personal information you disclose to us

SUMMARY — WE COLLECT PERSONAL INFORMATION THAT YOU PROVIDE TO US, SUCH AS NAME AND SURNAME, ADDRESS, CONTACT INFORMATION, ACADEMIC DETAILS, RESEARCH INFORMATION AND WORK EXPERIENCE.

We collect personal information that you voluntarily provide to us when registering at the Sites or Apps, expressing an interest in obtaining information about us or our products and services when participating in activities on the Sites (such as entering competitions) or otherwise contacting us.

The personal information that we collect depends on the context of your interactions with us and the Sites, the choices you make, and the products and features you use. The personal information we COLLECT can include the following:

• Name and contact details on all forms

  We collect your first and last name, email address, postal address, phone numbers, and other similar contact data.

• Funding of Research: new and continuation online application forms
  • Personal details collected via the funding application form include your identity number, institution details, names and institutions of any co-workers.
  • We also collect the name of your current institution, job title, research experience and degrees obtained.
  • We collect your research field, title of proposed research project and financial details of funding required for your intended research.
• Post Graduate Scholarship: new and continuation application forms (downloadables)
  • In addition to the general personal info we also collect your identity number, marital status and family details.
  • We collect your current employment details including name of employer, institution, job title, working experience and contact details of references..
  • Academic details collected include your qualifications, scholarships, awards, publications and previous research.
  • Related to the bursary application, we collect the title of the proposed research, research field, institution and expected duration of studies.
• Subscription forms (online)

  We collect the following additional information via MailChimp for our newsletter and technology transfer mailing groups: employment details, location and postal address.

All information that you provide to us must be correct, complete, and accurate. You must notify us of any changes to such personal information.

Information that is automatically collected

SUMMARY — SOME INFORMATION, SUCH AS IP ADDRESS AND/OR BROWSER AND DEVICE CHARACTERISTICS, IS COLLECTED AUTOMATICALLY WHEN YOU VISIT OUR WEBSITES.

We automatically collect certain information when you visit, use, or navigate the Sites. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser, and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Site and other technical details. This information is primarily needed to maintain the security and operation of our Sites, and for our internal analytics and reporting purposes.

Like many businesses, we also collect information through cookies and similar technologies. You can find out more about this in our Cookie Policy.

How do we use your information?

SUMMARY — WE PROCESS YOUR INFORMATION FOR PURPOSES BASED ON LEGITIMATE BUSINESS INTERESTS, THE FULFILLMENT OF OUR CONTRACT WITH YOU, COMPLIANCE WITH OUR LEGAL OBLIGATIONS, AND/OR YOUR CONSENT.

We use personal information collected via our Sites for a variety of business purposes described below. We process your personal data for these purposes in reliance on our legitimate business interests ("Business Purposes"), to enter into or perform a contract with you ("Contractual"), with your consent ("Consent"), and/or for compliance with our legal obligations ("Legal Reasons"). We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

• To send you communications regarding Technology Transfer Purposes and/or other Research details with your consent.

  We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes if this is per your marketing preferences. You can opt-out of our emails at any time (see the "Your Privacy Rights" below).

• To send administrative information to you.

  We may use your personal information to send you the product, service, and new feature information and/or information about changes to our terms, conditions, and policies.

• Deliver targeted advertising regarding Upcoming Events to you with your consent.

  We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness. For more information, see our Cookie Policy.

• Administer competitions with your consent.

  We may use your information to administer competition results when you elect to participate in our yield competition(s).

• Request Feedback with your consent.

  We may use your information to request feedback and to contact you about your use of our Sites.

• To protect our Sites.

  We may use your information as part of our efforts to keep our Sites safe and secure (for example, for fraud monitoring and prevention).

• To enable user-to-user communications with your consent.

  We may use your information to allow user-to-user notifications with each user's consent.

• To enforce our terms, conditions, and policies for Business Purposes, Legal Reasons and/or possibly Contractual.
• To respond to legal requests and prevent harm.

  If we receive a subpoena or other lawful request, we may need to inspect the data we hold to determine how to respond.

• For other Business Purposes.

  We may use your information for other Business Purposes, such as data analysis, identifying usage trends, by determining the effectiveness of our Technology Transfer campaigns and to evaluate and improve our Sites, products, services, marketing, and your experience.

Will your information be shared with anyone?

SUMMARY — WE ONLY SHARE INFORMATION WITH YOUR CONSENT, TO COMPLY WITH LAWS, TO PROTECT YOUR RIGHTS, OR TO FULFILL BUSINESS OBLIGATIONS.

We only share and disclose your information in the following situations:

• Compliance with Laws.

  We may disclose your information where we are legally required to do so to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

• Vital Interests and Legal Rights.

  We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

• Vendors, Consultants, and Other Third-Party Service Providers.

  We may share your data with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts. We may allow selected third parties to use tracking technology on the Sites, which will enable them to collect data about how you interact with the Sites over time. This information may be used to, among other things, analyse and track data, determine the popularity of certain content and better understand online activity. Unless described in this Policy, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes.

• Business Transfers.

  We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

• Affiliates.

  We may share your information with our members, in which case we will require those affiliates to honor this privacy policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.

• Business Partners.

  We may share your information with our business partners to offer you certain products, services, or promotions.

• With your consent.

  We may disclose your personal information for any other purpose with your consent.

• Other Users. When you share personal information (for example, by posting comments, contributions or other content to the Sites) or otherwise interact with public areas of the Site, such personal information may be viewed by all users and may be publicly distributed outside the Site in perpetuity. Similarly, other users will be able to view descriptions of your activity, communicate with you within our Sites, and view your profile.

Do we use cookies and other tracking technologies?

SUMMARY — WE MAY USE COOKIES AND OTHER TRACKING TECHNOLOGIES TO COLLECT AND STORE YOUR INFORMATION.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

Do we use google maps?

SUMMARY — YES, WE USE GOOGLE MAPS TO PROVIDE BETTER SERVICE.

This website displays a Google Map on the Contact page. You may find the Google Maps Terms of Service here. To better understand Google's Privacy Policy, please refer to this link.

For a full list of what we use the information for, please see the previous sections titled "Use of Your Information" and "Disclosure of Your Information." You agree to allow us to obtain or cache your location and may revoke your consent at any time.

How do we handle your social logins?

SUMMARY — IF YOU CHOOSE TO REGISTER OR LOG IN TO OUR WEBSITES USING A SOCIAL MEDIA ACCOUNT, WE MAY HAVE ACCESS TO CERTAIN INFORMATION ABOUT YOU.

Where you choose to interact with our Facebook page while logged into your personal profile, we will receive certain profile information about you from your social media provider. The profile Information we collect may vary depending on the social media provider concerned, but will often include your name, e-mail address, friends list, profile picture as well as other information you choose to make public.

We will use the information we receive only for the purposes that are described in this privacy policy or that are otherwise made clear to you on the Sites. Please note that we do not control, and are not responsible for, other uses of your personal information by your third party social media provider. We recommend that you review their privacy policy to understand how they collect, use, and share your personal information, and how you can set your privacy preferences on their sites and apps.

Is your information transferred internationally?

SUMMARY — WE MAY TRANSFER, STORE, AND PROCESS YOUR INFORMATION IN COUNTRIES OTHER THAN YOUR OWN.

Our servers are located in South Africa. If you are accessing our Sites from outside South Africa, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal data (see "Disclosure of Your Information" above), in South Africa and other countries.

If you are a resident in the European Economic Area, then these countries may not have data protection or other laws as comprehensive as those in your country. We will, however, take all necessary measures to protect your personal information following this privacy policy and applicable law.

In particular, the Oil & Protein Seeds Development Trust (OPDT) and the Oilseeds Advisory Committee (OAC) comply with the South African Privacy Shield Framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal information transferred from the European Union to the United States and has certified its compliance with it. As such, the Oil & Protein Seeds Development Trust (OPDT) and the Oilseeds Advisory Committee (OAC) are committed to subjecting all personal information received from the European Union (EU) member countries, in reliance on the Privacy Shield Framework, to the Framework's applicable Principles. To learn more about the Privacy Shield Framework, visit Privacy Shield List / South Africa.

The Oil & Protein Seeds Development Trust (OPDT) and the Oilseeds Advisory Committee (OAC) are responsible for the processing of personal information it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf.

Concerning personal information received or transferred according to the Privacy Shield Framework, the Oil & Protein Seeds Development Trust (OPDT) and the Oilseeds Advisory Committee (OAC) are subject to the regulatory enforcement powers of the U.S. FTC. In certain situations, we may be required to disclose personal information in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.

What is our stance on third-party websites?

SUMMARY — WE ARE NOT RESPONSIBLE FOR THE SAFETY OF ANY INFORMATION THAT YOU SHARE WITH THIRD-PARTY PROVIDERS WHO ADVERTISE, BUT ARE NOT AFFILIATED WITH, OUR WEBSITES.

The Sites may contain advertisements from third parties that are not affiliated with us and which may link to other websites, online services, or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by this privacy policy. We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services or applications that may be linked to or from the Sites. You should review the policies of such third parties and contact them directly to respond to your questions.

How long do we keep your information?

SUMMARY — WE KEEP YOUR INFORMATION FOR AS LONG AS NECESSARY TO FULFILL THE PURPOSES OUTLINED IN THIS PRIVACY POLICY UNLESS OTHERWISE REQUIRED BY LAW.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy unless a more extended retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than the time in which you have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible (for example, because your personal data has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How do we keep your information safe?

SUMMARY — WE AIM TO PROTECT YOUR PERSONAL INFORMATION THROUGH A SYSTEM OF ORGANIZATIONAL AND TECHNICAL SECURITY MEASURES.

We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, the transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment.

Do we collect information from minors?

SUMMARY — WE DO NOT KNOWINGLY COLLECT DATA FROM OR MARKET TO CHILDREN UNDER 18 YEARS OF AGE.

We do not knowingly solicit data from or market to children under 18 years of age. By using the Sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Site. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to delete such data from our records promptly. If you become aware of any data we have collected from children under age 18, please contact us at info@opot.co.za.

What are your privacy rights?

SUMMARY — YOU MAY REVIEW, CHANGE, OR REQUEST THAT WE DELETE YOUR INFORMATION COLLECTED AT ANY TIME.

You have the right

• to request access and obtain a copy of your personal information,
• to ask rectification or erasure,
• to restrict the processing of your personal information, and
• if applicable, to data portability.

In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request following applicable data protection laws.

If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note, however, that this will not affect the lawfulness of the processing before its withdrawal.

If you are a resident in the European Economic Area, and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here.

You may at any time, review your information or request to have it removed by:

• Contacting us using the contact information provided below.
• Using the unsubscribe link in the footer of any of the newsletters you receive via e-mail.

Upon your request, we will remove your information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Use, and/or comply with legal requirements.

Cookies and similar technologies

Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you wish to delete cookies or refuse cookies, this could affect certain features or services of our Sites. For further information, please see our Cookie Policy.

Opting out of email marketing

You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we will still need to send you service-related emails that are necessary for the administration and use of your account. You can also opt-out by:

• At the time of you registering your account, note your preferences with the Sites.
• Logging into your account settings and updating your preferences.
• Contacting us using the contact information provided below.

Do we make updates to this policy?

SUMMARY — YES, WE WILL UPDATE THIS POLICY AS NECESSARY TO STAY COMPLIANT WITH RELEVANT LAWS.

We may update this privacy policy from time to time. The updated version will be indicated by an updated "Revised" date, and the updated version will be valid as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

How can you contact us about this policy?

If you have questions or comments about this policy, you can contact us by email or by post to:

THIS PRIVACY POLICY WAS CREATED USING TERMLY'S PRIVACY POLICY GENERATOR.